A Chair person will be assigned to the Member Appreciation Voucher( Standing Committee) each year.
The duties of the Chair is to execute the guide lines as follows :
Create a log of vouchers requested . The log will collect the following information of who requested, how many, when they are needed, when they were issued and the voucher numbers . Log a number on each voucher corresponding to the number sequence on the request form, sign and assign the expiration date .
As requested by the Board, report the voucher activity.
The Board will have final say regarding the guide lines for the amount of vouchers issued if the request for vouchers is outside the guide lines here in.
Each Standing Committee may be given a Voucher account in advance as deemed by the Board.
Vouchers have no cash value. Vouchers will not receive a balance back if not used at full value at time of redeeming. As an example a $7.50 purchase may use a $5.00 voucher and $2.50 cash for purchase or if the person buying the item wishes may use two (2) $5.00 vouchers with no balance returned to them . That is their choice.
Vouchers are to be collected by the cashiers and turned over to the Voucher Chair. Just as a matter of record to account how well the voucher system is being effective.
A voucher request may be made thru the Voucher Request Form found on the Fresno Iris Society's web page . Only Board members and Standing Committee Chair person(s) may make a request.
How to use the Voucher
As a for instance : The Show Chair gets a crew of 10 people . During the complete show there are different tasks of setup, work during the show and tear down. Of the 10 people, some only work the setup, some work the tear down and some work all task during the show. It will be up to the Chair as to how the vouchers are earned by keeping a signup sheet to keep tally . The Show Chair could in advance of the show request $200.00 in vouchers by notifying the Voucher Chair. After the event the Show Chair will present the Voucher Chair the request for the Vouchers in a form noting the Event, the Recipient and the amount. Also if the Show Chair felt more Vouchers were needed the Chair could make a request at this time.
So if the Chair deemed each task would get a voucher a person who worked all three tasks would get 3 vouchers .